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 Constitution

 

ARTICLE 1 - NAME

  • The name of this club shall be Southern Methodist University Club Baseball, hereinafter referred to as SMU Club Baseball.

 

 

ARTICLE 2- PURPOSE

·         To promote, educate and advance the safety, knowledge and skills of the members in the theories of and the practices in the sport of baseball. These theories and practices will ultimately be put to the test against other qualified collegiate baseball clubs in the nation.

 

 

ARTICLE 3 - MEMBERSHIP

·         Voting membership shall be open to any full or part time graduate or undergraduate students enrolled in any of the colleges, schools, or divisions of the Southern Methodist University.

 

 

ARTICLE 4 – OFFICERS

  • The officers of SMU Club Baseball shall include Manager, Assistant Manager, Team Captain, and Treasurer.  Hereinafter referred to as Board of Directors.

 

  • The Board of Directors shall be elected by the Club membership at the first meeting at the start of the fall quarter.   The Board of Directors shall hold office for twelve (12) months or until a qualified successor is elected.

 

 

·        Each officer shall be a voting member and a matriculating undergraduate student achieving and maintaining a 2.0 quarterly grade point average and in good standing with his/her respective college.

 

  • Each officer of the Board of Directors shall serve without compensation or reward.

 

  • The Treasurer shall not be bonded unless otherwise specified by the Board of Directors.

 

 

ARTICLE 5 – MEETINGS

·        Every attempt will be made to hold regular meetings, practices, or games of SMU Club Baseball at least once per month.  Times and locations of such events shall be determined by the Board of Directors.

 

·        Special meetings of SMU Club Baseball may be called at any time by the Board of Directors upon one week's notice to each member or by a petition of a majority of the voting membership, submitted one week before the scheduled meeting.  One week minimum notice shall not apply in extreme cases as determined by the Board of Directors or the Manager.

 

 

ARTICLE 6 – UNIVERSITY ADVISOR

  • SMU Club Baseball shall have a University Advisor who shall be a member of the University faculty, staff, or administration.  The University Advisor shall be selected by the Board of Directors and kept current of all club activities. The University Advisor will not be restricted to the role of Advisor, and will have the opportunity to actively participate in club activities.

 

 

By-laws

 

ARTICLE 1 – BOARD OF DIRECTORS

MANAGER

  • The Manager shall be the Chief Executive Officer of SMU Club Baseball. He/she shall preside at all meetings of SMU Club Baseball and Board of Directors. He/she may call special meetings of the members of SMU Club Baseball and Board of Directors and shall have, subject to the Asst. Manager and consent of the Directors, general charge of the business of SMU Club Baseball. The Manager shall execute with the Asst. Manager in the name of SMU Club Baseball, all Memberships, contracts, and instruments, other than checks, which have been first approved by the Board of Directors.

 

  • The Manager shall be responsible to the Board of Directors for the operation of SMU Club Baseball. He/she shall make and enforce decisions regarding the suitability of all equipment and the qualifications of all members for every type of activity preformed. He/she shall recommend for the approval of the Board of Directors all operational rules of the Club and shall report with recommendations all violations of such rules by any member of the Club.

 

  • The Manager shall preside at all meetings of SMU Club Baseball and shall act as spokesperson for the club in all matters pertaining to it.

 

 

ASST. MANAGER

  • The Asst. Manager shall be vested with all of the powers and shall perform the duties of Manager in the case of the absence or disability of the Manager.

 

  • The Asst. Manager shall also perform such duties connected with the operations of the Club as he/she may undertake at the suggestion of the Manager.

 

·        The Asst. Manager shall act for the Manager when he/she is unable to serve, and carry the Manager's vote by proxy.

 

  • The Asst. Manager shall keep the minutes of all proceedings of the members and Board of Directors in books provided for that purpose. He/she shall attend to the giving and serving of notices of all meetings of members and the Board of Directors and otherwise.

  

  • The Asst. Manager shall keep a proper membership book showing the name of each member of the Club, the book of By-Laws and such other books and papers as the Board of Directors may direct. He/she shall execute with the Manager, in the name of SMU Club Baseball, all certificates of membership, contracts, and instruments, other than checks, which have been first approved by the Board of Directors.

 

  • The Asst. Manager shall maintain a record of each member’s qualifications. 

 

·        The Asst. Manager shall handle all correspondence pertaining to SMU Club Baseball business including the Club's publications (rosters, field rules, copies, etc.).  He shall also be responsible for all strategic marketing and advertising.

 

 

Team Captain

  • The Team Captain shall be responsible for increasing and/or maintaining the level of dedication and effort each member is expected to submit to the team on and off the playing field.

 

  • The Team Captain shall also perform such duties connected with the operation of SMU Club Baseball as he/she may undertake at the suggestion of the Manager.

 

 

TREASURER

  • The Treasurer shall execute in the name of SMU Club Baseball all checks for the expenditures authorized by the Board of Directors. He/she shall receive and deposit all SMU Club Baseball funds in the bank selected by the Board of Directors, which funds shall be paid out only by check as herein before provided. He/she shall also account for all receipts and disbursements, and balance on hand.

 

  • The Treasurer shall also perform such duties connected with the operation of SMU Club Baseball as he/she may undertake at the suggestion of the Manager.

 

  • The Treasurer shall collect and keep a record of all moneys due, received and disbursed. He/she shall procure a checking account in SMU Club Baseball's name, using his own and the Manager's signature

 

 

ARTICLE 2 - TERM OF OFFICE

  • All officers of SMU Club Baseball shall serve for one year from date of election.

 

  • The election of officers shall be done annually at the September meeting.  Official Ballots will be published to the membership via the list server. Voting will take place at the September meeting through the Official Ballots. Absentees will also have the opportunity to send ballots electronically to a returning officer who will be selected prior to the official voting.

 

ARTICLE 3 - VACANCIES

  • Vacancy in any office except Manager and Asst. Manager shall be filled by appointment by the Board, such appointee to serve until the end of the term for which his predecessor was elected.  Vacancy in the office of Manager will be filled by the Asst. Manager and he/she shall appoint a new Asst. Manager. In the event the Manager and Asst. Manager both vacate at the same time, the Board will appoint a new Manager only. The new Manager will then appoint his Asst. Manager.

 

 

ARTICLE 4 - MEETINGS

  • At any SMU Club Baseball meeting, a quorum shall be defined as one-fifth of the total voting membership and two officers. At any Board meeting a two-thirds majority vote shall be required for motion passage.
  • Notice of a meeting via e-mail constitutes as notice of meeting.

 

 

ARTICLE 5 - DUES AND FEES

·         Members will be required to pay a universal “buy in” fee at the beginning of the competitive season. If more fees are required in the managing of equipment, fields, or transportation during the off-season or competitive season, the Treasurer will request the funds from the rest of the Board of Directors who will vote to allow or disallow the collection of these additional fees from the members.

  • Dues will be paid as follows;

New Members: (varies by season)

Returning Members: (varies by season)

 

ARTICLE 6 - SPECIAL FUNDS

  • The Treasurer is authorized to receive contributions or specially obtained funds from any individual or institution to be applied to the operating expenses of SMU Club Baseball.

 

 

ARTICLE 7 – INSURANCE

·        SMU Club Baseball does not provide personal liability or property insurance for its members.  Players are strongly urged to check with their physicians to determine the amount of physical activity they can safely expose themselves to.

 

 

ARTICLE 9 - AMENDMENTS

Amendments may be made to this Constitution and By-Laws by majority vote of those members present at an official meeting, provided, however, that prior notice of proposed changes are published on the web site and notification sent to members on the list server.