ARTICLE 1 - NAME
- The name of this club shall be
Southern Methodist University Club Baseball, hereinafter referred to as SMU
ARTICLE 2- PURPOSE
To promote, educate and advance the safety, knowledge and skills
of the members in the theories of and the practices in the sport of baseball.
These theories and practices will ultimately be put to the test against other
qualified collegiate baseball clubs in the nation.
ARTICLE 3 - MEMBERSHIP
Voting membership shall be open to any
full or part time graduate or undergraduate students enrolled in any of the
colleges, schools, or divisions of the Southern Methodist University.
ARTICLE 4 – OFFICERS
- The officers of SMU Club Baseball
shall include Manager, Assistant Manager
and Treasurer. Hereinafter referred to as Board of Directors.
- The Board of Directors shall be
elected by the Club membership at the first meeting at the start of the fall
quarter. The Board of Directors shall hold office for twelve (12) months
or until a qualified successor is elected.
Each officer shall be a voting member and a matriculating
undergraduate student achieving and maintaining a 2.0 quarterly grade point
average and in good standing with his/her respective college.
- Each officer of the Board of
Directors shall serve without compensation or reward.
- The Treasurer shall not be bonded
unless otherwise specified by the Board of Directors.
ARTICLE 5 – MEETINGS
Every attempt will be made to hold regular meetings, practices, or
games of SMU Club Baseball at least once per month. Times and locations of such
events shall be determined by the Board of Directors.
Special meetings of SMU Club Baseball may be called at any time by
the Board of Directors upon one week's notice to each member or by a petition of
a majority of the voting membership, submitted one week before the scheduled
meeting. One week minimum notice shall not apply in extreme cases as determined
by the Board of Directors or the Manager
ARTICLE 6 – UNIVERSITY
- SMU Club Baseball shall have a
University Advisor who shall be a member of the University faculty, staff,
or administration. The University Advisor shall be selected by the Board of
Directors and kept current of all club activities. The University Advisor
will not be restricted to the role of Advisor, and will have the opportunity
to actively participate in club activities.
ARTICLE 1 – BOARD OF DIRECTORS
- The Manager shall be the Chief
Executive Officer of SMU Club Baseball. He/she shall preside at all meetings
of SMU Club Baseball and Board of Directors. He/she may call special
meetings of the members of SMU Club Baseball and Board of Directors and
shall have, subject to the Asst. Manager and consent of the Directors,
general charge of the business of SMU Club Baseball. The Manager shall
execute with the Asst. Manager in the name of SMU Club Baseball, all
Memberships, contracts, and instruments, other than checks, which have been
first approved by the Board of Directors.
- The Manager shall be responsible
to the Board of Directors for the operation of SMU Club Baseball. He/she
shall make and enforce decisions regarding the suitability of all equipment
and the qualifications of all members for every type of activity preformed.
He/she shall recommend for the approval of the Board of Directors all
operational rules of the Club and shall report with recommendations all
violations of such rules by any member of the Club.
- The Manager shall preside at all
meetings of SMU Club Baseball and shall act as spokesperson for the club in
all matters pertaining to it.
- The Asst. Manager shall be vested
with all of the powers and shall perform the duties of Manager in the case
of the absence or disability of the Manager.
- The Asst. Manager shall also
perform such duties connected with the operations of the Club as he/she may
undertake at the suggestion of the Manager.
The Asst. Manager shall act for the Manager when he/she is unable
to serve, and carry the Manager's vote by proxy.
- The Asst. Manager shall keep the
minutes of all proceedings of the members and Board of Directors in books
provided for that purpose. He/she shall attend to the giving and serving of
notices of all meetings of members and the Board of Directors and otherwise.
- The Asst. Manager shall keep a
proper membership book showing the name of each member of the Club, the book
of By-Laws and such other books and papers as the Board of Directors may
direct. He/she shall execute with the Manager, in the name of SMU Club
Baseball, all certificates of membership, contracts, and instruments, other
than checks, which have been first approved by the Board of Directors.
- The Asst. Manager shall maintain
a record of each member’s qualifications.
The Asst. Manager shall handle all correspondence pertaining to
SMU Club Baseball business including the Club's publications (rosters, field
rules, copies, etc.). He shall also be responsible for all strategic marketing
- The Team Captain shall be
responsible for increasing and/or maintaining the level of dedication and
effort each member is expected to submit to the team on and off the playing
- The Team Captain shall also
perform such duties connected with the operation of SMU Club Baseball as
he/she may undertake at the suggestion of the Manager.
- The Treasurer shall execute in
the name of SMU Club Baseball all checks for the expenditures authorized by
the Board of Directors. He/she shall receive and deposit all SMU Club
Baseball funds in the bank selected by the Board of Directors, which funds
shall be paid out only by check as herein before provided. He/she shall also
account for all receipts and disbursements, and balance on hand.
- The Treasurer shall also perform
such duties connected with the operation of SMU Club Baseball as he/she may
undertake at the suggestion of the Manager.
- The Treasurer shall collect and
keep a record of all moneys due, received and disbursed. He/she shall
procure a checking account in SMU Club Baseball's name, using his own and
the Manager's signature
ARTICLE 2 - TERM OF OFFICE
- All officers of SMU Club Baseball
shall serve for one year from date of election.
- The election of officers shall be
done annually at the September meeting. Official Ballots will be published
to the membership via the list server. Voting will take place at the
September meeting through the Official Ballots. Absentees will also have the
opportunity to send ballots electronically to a returning officer who will
be selected prior to the official voting.
ARTICLE 3 - VACANCIES
- Vacancy in any office except
Manager and Asst. Manager shall be filled by appointment by the Board, such
appointee to serve until the end of the term for which his predecessor was
elected. Vacancy in the office of Manager will be filled by the Asst.
Manager and he/she shall appoint a new Asst. Manager. In the event the
Manager and Asst. Manager both vacate at the same time, the Board will
appoint a new Manager only. The new Manager will then appoint his Asst.
ARTICLE 4 - MEETINGS
- At any SMU Club Baseball meeting,
a quorum shall be defined as one-fifth of the total voting membership and
two officers. At any Board meeting a two-thirds majority vote shall be
required for motion passage.
Notice of a meeting via e-mail constitutes as notice of meeting.
ARTICLE 5 - DUES AND FEES
Members will be required to pay a
universal “buy in” fee at the beginning of the competitive season. If more fees
are required in the managing of equipment, fields, or transportation during the
off-season or competitive season, the Treasurer will request the funds from the
rest of the Board of Directors who will vote to allow or disallow the collection
of these additional fees from the members.
Members: (varies by season)
Returning Members: (varies by season)
ARTICLE 6 - SPECIAL FUNDS
- The Treasurer is authorized to
receive contributions or specially obtained funds from any individual or
institution to be applied to the operating expenses of SMU Club Baseball.
ARTICLE 7 – INSURANCE
SMU Club Baseball does not provide
personal liability or property insurance for its members. Players are strongly
urged to check with their physicians to determine the amount of physical
activity they can safely expose themselves to.
ARTICLE 9 - AMENDMENTS
Amendments may be made to this Constitution and By-Laws by majority vote of
those members present at an official meeting, provided, however, that prior
notice of proposed changes are published on the web site and notification sent
to members on the list server.