Tour Contract

SMU Mustang Band & Alumni

Concert Tour of England & Ireland

May 17 - 27, 2010

(revised 4/29/09)

RESERVATIONS . . . . . . . American Classic Tours, hereafter known as ACT, requires an initial deposit of $300 per person along with this signed agreement, to confirm this tour. Upon confirmation of the tour, we will move forward to secure reservations on behalf of your group. Based on 50 tour participants including 1 Complimentary Air&Ground Director Package, the estimated tour cost is $3,099.00 per person, triple occupancy (price subject to revision if numbers of travelers decrease).

SCHEDULE of DEPOSITS

July 15, 2009 $ 300.00 (initial deposit)

September 15, 2009 $ 466.50

October 15, 2009 $ 466.50

November 15, 2009 $ 466.50

January15, 2010 $ 466.50

February 15, 2010 $ 466.50

March 15, 2010 $ 466.50

Total of Payments = $3,099.00 per person

Also due on March 15, 2010 will be any applicable hotel supplement charges for double and single rooms and any additional ground charges and any increases due to the currency exchange rate.

CANCELLATIONS…..It is agreed that cancellation fees represent compensation for liquidated damages to ACT and are not a penalty, and that if there are portions of the tour package not utilized by a tour member once the tour begins, such as meals, hotels, sightseeing or transportation, there will be no refunds. All cancellations must be made in writing, and fees will be assessed based upon date of receipt.

Days Prior to Departure Cancellation Fee

180 days $50 per person

150 days 10% of total tour package price

120 days 30% of total tour package price

90 days 50% of total tour package price

60 days 75% of total tour package price

45 days 100% of total tour package price

PASSPORTS AND VISAS….Passengers are responsible for ensuring that they have the proper travel documents. Passports are required for all international travel. U.S. Passport holders must verify whether a visa is required for this trip. Passengers from other countries MUST CHECK with the respective consulate/s or a visa agency to determine whether a visa is required.

TRANSPORTATION. . . . . . . . Round-trip air from DFW to London, England with a return from Dublin, Ireland and motor coach transportation will be provided by American Classic Tours. This includes all group activities currently listed in the tour proposal. Transportation costs are subject to change in the event of higher fuel charges, tolls, taxes or itinerary changes. (Taxes and fuel surcharges are not guaranteed until the time of ticketing).

LUGGAGE…All tour packages allow one piece of luggage per person and one carry-on bag. These conditions may be amended by the airlines at any time. Excess or oversized luggage may be subject to additional charges by the airlines and will be payable by the individual tour member.

TRAVELERS WITH DISABILITIES… Tour participants requiring any for m of assistance are required to notify us in writing at the time of making their reservations, and must be accompanied by an individual who is responsible for providing those services. Tour managers, guides, drivers or any other tour, hotel, or ship personnel are not able to provide such assistance.

HOTEL ACCOMMODATIONS. . . . . . . .Accommodations at hotels as listed in proposal (or of equal or greater quality) will be provided for the group.

ROOMING LISTS . . . . . . . Rooming lists will be due in the ACT office no later than 45 days prior to departure.

MEALS . . . . Meals are as specified in the proposal, including taxes and gratuities. Beverages are not included. Payment for beverages will be made by the group or individual directly to the establishment upon consumption. Voluntary non-usage of meals is non-refundable and non-exchangeable. Persons with food allergies or dietary restrictions must notify us at the time of booking and will be advised if the tour can accommodate the request.

SMU Mustang Band Tour of England & Ireland – p.2

 

SIGHTSEEING/ACTIVITIES . . . . . . . . Sightseeing and tour activities will be provided as outlined in the proposal, including guides and entrance fees as applicable. Changes to the itinerary are subject to a $30 fee per revision, plus any expenses imposed by suppliers as a result of these changes.

TAXES & SERVICE CHARGES . . . . . . . Included in the tour are taxes and service charges imposed by the hotels for all services rendered as part of this tour.

INSURANCE . . . . . . . . Materials will be made available for the group leader to distribute regarding baggage, trip cancellation, medical and flight/bus insurance. Trip insurance is optional and at an additional cost.

SUBSTITUTIONS . . . . . . . . ACT reserves the right to substitute hotels and other tour services of equal or superior quality, with or without notification, if necessary.

RATES . . . . . Tour costs are based on fares and tariffs in effect as of March 2010. All of these rates are subject to change in the event of any increase in costs, currency fluctuations and/or applicable tariffs prior to departure. Airport security taxes can vary and can cause an increase in the price of the tour as can fuel surcharges imposed by the airlines. Changes in number of travelers from the original projection will cause the tour cost to be revised to reflect the change. Prices are not guaranteed until initial deposit is received and subsequent to deposit receipt are subject to the changes referenced in this agreement.

NOT INCLUDED………..The following items are not included in the tour costs: accident, baggage, health and / or trip cancellation insurance; optional tours; laundry; telephone calls; in-house movies; room service; food not on regular menus; tips for services not included in this tour; beverages; excess baggage charges for personal luggage; any items of a personal nature, and all other items not specifically mentioned above as included.

Problems arising from weather related delays or cancellations as well as mechanical problems occurring to a flight or motor coach which cause a delay in the tour will be handled as expeditiously as possible by the carriers. Every effort will be made to adjust the timetable and accommodate the group's itinerary. American Classic Tours cannot be held responsible for said delays by the director of the group, students, parents, and school administration. No refunds will be expected by the group unless offered by the carrier or carriers involved.

American Classic Tours shall not be held liable, in whole or part, for any damage or injury to persons or property, including damages arising from acts of negligence by any vendor or member of a group on the tour unless caused by the gross negligence of American Classic Tours. The Client (Group) accepts responsibility for all property or monetary damages caused by it’s members to any facilities, equipment, hotels or other property.

American Classic Tours shall not be responsible for events beyond its control, such as, without limitation, acts of God, strikes, acts of war or terrorism, government restrictions, or for acts or omissions of persons or companies not controlled by American Classic Tours and Music Festivals, such as without limitation, air carriers, bus companies, railways, amusement parks, food and lodging vendors. Classic Music Festivals Inc., and its officers, directors, employees, and agents are hereby released from all claims arising out of such events, acts or omissions.

The undersigned, duly appointed and authorized representative of Client (Group), has the authority to enter into this contract and has read and understands this contract and has had the opportunity to negotiate all terms and conditions herein, and Client (Group) accepts the terms as written. The undersigned representative takes full responsibility for communicating this information to all student members of Client (Group) and their parents or legal guardians, and other members of the Client (Group) and understands that all participants of Client (Group), and the parents and legal guardians of minor participants are bound by this agreement should they choose to participate in the Client (Group) activities covered by this agreement.

This Agreement shall become effective upon execution by all parties. The Parties have duly executed this Agreement by their signature below.

 

 

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SMU Mustang Band Representative Date

Rick Dillard 4/29/09

American Classic Tours Representative Date