Executive Board Minutes 2-2-99

Katie Knox opened the meeting at 7:11 PM.

Jay Little, Vice President for Service
 *  This weekend
     +  Dallas Nature Center
     +  February 6
     +  Project chair: Laura Wilhelm, 214-768-5843
     +  Unsure of time
     +  Sunday project to be determined
 *  Sat., Feb. 13- CPR session
 *  Discussion on People Helping People project location
 *  Last Saturday
     +  Discussion about New Beginnings Center
 *  Week of Feb. 7: public safety theme
 *  Week of Mar. 14: youth services theme
Sam Megally, Vice President for Membership
 *  Focus groups
     +  Wants executive board to send him comments
     +  All comments will be private
     +  Emails will be made private (will forward them back to himself,
        stripping headers)
     +  Emily Kinney and Sam will compile "start discussion" notes
     +  Will do demographic survey at end of focus group session
     +  Sam will censor some comments from full chapter
     +  1st report is about commentary on AO programs, presented to open
        exec.
         o  Comments about appointed positions presented to closed exec.
            and to the appointed position holders
     +  2nd report is about personal comments and will only be presented
        to the closed exec.
     +  Extended discussion on how to handle personal comments
     +  Executive board will make a response regarding comments on each
        program
     +  3rd report is a censored version of comments with exec.
        responses, to be present to full chapter
 *  Active/Pledge of the week nominations
     +  Discussion on how to nominate
     +  Anybody can nominate anyone
 *  Discussion re recognition postcards
 *  Discussion on what to do if we get over 40 people at advisor banquet
     +  Will decide if we even get to this point
 *  Brenda Payne
     +  Peoplesoft employee
     +  APO alumnus
     +  Possible advisor candidate
 *  Scouting advisor
     +  We need to get him more involved
Rachel Cabrera, Pledge Trainer
 *  Initiation
     +  Initiated 7 pledges
     +  2 more "in the works" who couldn't attend. They will be later
        initiated.
     +  Alternate initiation is Sun., Feb. 7 @ 7:00 PM
 *  Pledge Retreat
     +  Went well
 *  Victory Party
     +  Saturday, Feb. 6
     +  3:00 PM
 *  Bigs
     +  Done with interviews on Wednesday
 *  Discussion on where to have Victory Party
 *  Discussion on Victory Party game
Jennifer Nash, PR/Rush
 *  Remote radio station
     +  Can't do it
     +  Blood drive lady never responded to an email
 *  Parking for outside visitors
     +  Will request Bishop Blvd.
 *  Discussed what will be completed this week
Freddie the Stooge Who Thinks That His Ford Can Beat A Chevy
 *  Showed inventory
 *  Discussed budget to be presented on Tuesday
 *  Discussion about special applications for CPR and People Helping
    People projects.
Aren Cambre, Chevy Driver
 *  Discussion about rosters and calendars
Katie Knox, AO Dictator
 *  Office
     +  Checked on Friday, but Creighton was out of office
 *  Alcohol Awareness Week
     +  Kristi needds our assistance
 *  Advisor notebook
     +  Sam will base them off of pledge manuals
 *  Bylaws committee
     +  1 representative from each pledge class
     +  Discussion on preference for exec. vs. regular member.
     +  All amendments due 2 weeks before committee presents to chapter.
     +  All amendment presenters have opportunity to speak to bylaws
        committee.
     +  Katie will personally choose the committee chairman.
     +  Katie and Executive Board members who are not signed up for
        committee will decide who sits on the committee
     +  Recommended that committee consider regulations surrounding the
        new membership fund
Rebecca Bergstresser, Advisor
 *  Works closely with MOVE
 *  Needs to know:
     +  APO's relationship with Volunteer Office
     +  More about APO
     +  What does our office space in Volunteer Office mean to us
     +  What she should do as our advisor
 *  Will put these questions in writing
Exec. Board did its monthly goals evaluation.