Executive Board Minutes 1-18-99
Katie Knox opened the meeting at 7:06 PM.
Darby Grande, Sgt. at Arms, Quartermaster
* Tools
+ In SMUSH closet upstairs
+ Where to keep them?
+ Can physical plant rent us space?
+ Access is the important issue
* Will contact Robyn about getting into the house
* Get the banner back
Shannon Thornton, Alumni Secretary
* 25 alumni on email list
+ Most want sectional organization
+ 2 levels of membership
o Close, local people who can do service projects
o Distant members
+ Has mainly talked with Stella about this
+ Will email Kari Logan for more info.
* Use alumni list for regional newsletter
* Recommended she send info in for national web page
* Discussion of working with other chapters on a sectional web site
* Need to find motivated alumni
* Some alumni have already volunteered help and money.
Spicy Beef, Historian
* Active Retreat
+ Has several pictures
* Will make scrapbook for semester
* Daily Campus
+ Need to finish 1985 --> present
* Expand into other stuff, like oral histories
* Will make presentation to chapter on project
* Present it to nationals
* Need to get financial records and chapter archives in place
* By next meeting, she will have documented the following aspects of
the history project:
+ Organization
+ Research
Chris Nelson, Publishing Secretary
* First newsletter
+ This week
+ Will need addresses
* Need to mail on Wednesdays
* No more newsletters at meeting
* We will make an account at Impressions--Chris will do this
* Read deadline for articles on Monday night
* Will trifold the letters
* Don't mail to exec. members
* Caledndar will be sent week of Feb. 25
* Edit out all info about pledge sneak
* Send Publishing Secretary archives to Historian
* Project chairs still write article for newsletter
* Discussion re: content of newsletter
Laura Wright, Regionals Chair
* Monday @ 6:00, committee meetings
* February 6: first meeting, then every other week.
* Discussion re: who is on hotel contract?
* Will have budget ready by Friday
* Working on timeline
* Monthly regionals newsletter
+ How many? About 2.
+ Will also have web page
+ Will update on our progress
* Will work with Darby on conference security
* Discussion re: letter of introduction
* Call Belton about the speaker
* Last regionals held in 1988
+ Talk to Bill Kuhfal for more info
* We hosted sectionals at Holiday Inn in 1995
* Allison Tweedie-Bouche--> campus conference coordinator
+ Will talk with her
Danielle Derbes, Inter-Chapter Relations
* Waiting for Belton for email address
* Has all contacts for UNT and UTA
+ Should talk to Stella about UTA
* Conference dates--verifying it with Kari
Andrea Curry, Internet Coordinator
* Will have major changes on page by Jan 24
* Regionals page
+ Voting on workshops page
+ Info to Andrea for workshop page due on 19th
* Need to make updates
* Web committee
+ members
o Jay Little
o Chris Nelson
o Renee Rhodes
o Micah Cambre
+ Web committee business mainly done over email
* Discussion re: voting page
Wendy Jeffus, Fellowship Chairman
* Laser tag
+ $7, meet at Hughes-Trigg on Wednesday
* Photo scavenger hunt
+ Jamie Graden will do this
+ Need to get dates
* Advisor banquet
+ At Wendy's father's house
+ At her sister's apartment
+ Father's house is a good location.
+ Food ideas: Indian food, caesar salads, spaghetti, stuff that's
easily mixed together
* Fellowship event on Feb. 20
+ Will be a big one
+ Probably paintball
* Fellowship event on Feb. 27th
+ Sectional event
* Discussion re: Angry Dog prepledge fellowship event
+ Will push Exec. meeting to 8:00 PM that day
+ It's on Jan. 24
+ Will all start at 4:30 PM
* Banquet
+ Determine location by February 21
+ Try not to exceed $22 per person
+ Discussion about having it at the Umphrey Lee ballroom
+ Probably between 35 and 45 people at banquet
* Sectional project: 10-3, February 27
Jay Little, Vice President for Service
* 11 people at last week's project
+ 1 potential pledge
+ was a bit short
+ reflection session read by Jay
* Next week with UTD
+ Project changed; not at Ronald McDonald house anymore
+ Will speak to Robin @ UTD about this.
* Jan. 30
+ New Beginnings center
+ Theme week
+ Will have a speaker
+ Needs project chair
+ Discussion on how to get project chairs.
* Will send around list with next projects at meeting
* Week of Jan 25-29: will look at People Helping People sites with
Harriet McGraw
* Jay's class has changed, so he can attend meeting
Sam Megally, Vice President for Membership
* 35 people at active retreat
* Discussion of the retreat
* Closed discussion
Rachel Cabrera, Pledge Trainer
* Wants to practice initiation ceremony at exec. meeting on Sunday, Jan
24
* Initiation
+ Give exact copy of oath to pledges before meeting for initiation
ceremony (Pledge ritual)
* Calendars
+ Wants to put full semester calendar in pledge manual
* Round cups in drawer: how much are they?
+ Will be discussed later
* Discussion re: UTD Info Session
Jennifer Nash, PR/Rush
* We got a display table and will set it up this week.
* Discussion re: 1-19-99 info session
* Bulk email successful
* Will hang more flyers
* Committee meets Tuesday because of Monday holiday
* Will do blood drive web page with Andrea and Aren
* Extended discussion on blood drive web page
Freddie Ortiz, Sucky Car Owner
* Dues coming in OK
* $100 from Ugly Man to Children's Miracle Network
* Budget
+ Due on Jan. 28
+ Rough draft due by Tuesday, Jan. 26
* Natalie's account
+ Will set it up this week
Aren Cambre, Secretary
* Email me the agendas
* WIll not be at next meeting
* 31 people have given me agenda info so far
Katie Knox, President
* Closed discussions
Adjourned at 9:05 PM.
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