Executive Board Minutes 1-10-99
Jay Little, Service VP
*All projects planned.
*Has calendar for review.
*Showed project evaluations sheets.
*Pledge project day: board voted to cut the extra project and
leave the whole day open to pledges.
*Habitat for Humanity
Day after banquet
hard to schedule
Sam Megally, Membership VP
*Active Retreat, Jan. 15
Too cold for cookout
After dinner, stay overnight @ Dedman center
--this was changed, not overnight anymore
$10/hour rental, $40 custodial deposit
We can afford food
Have people bring food
$2 cover charge
*Advisor banquet
Can't be at Highland Park UMC-- scheduling conflicts
Possibly at Holiday Inn Select
Damon's?
February 12
*Pledge/Active picnic, March 28
For warmer times
a.k.a. P.A.P. Smear
Cookout
*Retention
Change way newsletter is done.
--Have it out on Thursday in mailboxes.
--Can push next project.
--Discussion re: reflections in newsletters.
Also send out monthly calendars.
*SMU Rides
Exec. board works first week
We will find people for Friday to work for us because of Active
Retreat
*Spirit team
3 JIs
Will brainstorm about meeting effectiveness
Targets JI retention
*Wendy Jeffus
Deadline to plan banquet location: 21 March
Moved to 21 February
*Sectional event
Will be service and fellowship
Was originally only going to be fellowship
Must be planned by 24 February
*WWW
Use web site to promote regionals
Put usable info online
*SMU Rides web site
Kristi would like one
*Clipboards
Disruptive to meetings
Put all of them at back of room or by door
Sign up after meeting on way out
Discussion on signups on days after meeting
Katie will reserve conference rooms
*Food at meeting
Disruptive to meetings
Will discourage attendance to restaurant after meeting
Rachel Cabrera, Pledge Boss
*Pledge Retreat, February 29
Frisco UMC
Accomodations in youth part of building
Jay will make Saturday project as late in day as possible
Must leave church by 10:00 AM
Will get an SMU van
*Prospective Pledge Meeting, January 24
Fill out all forms there
Start somewhere between 2 PM and 3 PM
*Activation
In Oklahoma at Arbukle Wilderness something-or-other
A wildlife refuge
Nonprofit
Has walk through and petting zoo
We will clean up and paint cabins
Staying in a pavillion or tents. (Most will have to be in tents.)
Hot water, but no showers available
*Pledge meetings
More interesting
Incorporate craft/game/ice breakers
--E.g., make APO keychains, pledge class keepsakes
Jennifer Nash, PR/Rush
*Info sessions
All room reservations made
Flyers will be hung around campus
Table reserved at bridge W, Th, F
Will cancel Friday table reservation
*Recruiting letters mailed
*T-shirts
Will have pocket
Gold metallic lettering
$12.50 apiece
Navy blue
Pledges cannot wear them because they will have the APO crest
*Enough money for candy on tables?
Yes.
*Banner
Close to being finished
Will be hung in H-T Commons
*Info sessions
All exec. members must attend every session
Vital that we show up
Let Jennifer know if you can't come
Each exec. member will discuss his part in the chapter
*Blood drive, February 23-25
*Display tables
Woman in charge of them does not respond to repeated
requests
Freddie Ortiz, Treasurer
Absent.
Aren Cambre, Secretary
*Find person to take notes for first two to three weeks when I may not
be able to make it to meeting.
*Repeat email on how to update PINE
Katie Knox, President
*Meeting time survey
Katie runs election on this
Absentee voting Monday and Tuesday
*Office hours
Email Katie before Tues. meeting when we can do it
*Committee meeting times
Let Katie know about them
She wants to attend at least one of every meeting per semester
*Regionals
Letters for regional advisory board ready
Emails ready
Committee meeting this week on Wednesday
*Natalie's Membership Fund
Mother donated car to other organization
Will pay up this semester's pledge through own personal earnings.
Will set up an endowment fund such that the chapter cannot go under
the principal
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